PMO Support Analyst

Job Type
600,000 JPY - 700,000 JPY per month
Japanese Level
Advanced (JLPT Level 1)
English Level
Advanced (TOEIC 860)
Start Date
September 13, 2018


A global insurance firm is hiring a PMO Support Analyst for their PMO team. 


As a part of the global Infrastructure Services organization, this division offers IT infrastructure services to the company's other Japan based business units, covering design, build, deploy, operate, and maintain all physical infrastructure. This also includes datacenters, physical and virtual servers, databases, core network connectivity, end-user devices, call centers, branch and office infrastructure, mainframe systems, and help desk support. Infrastructure in the cloud is a recent strategic direction.


The PMO oversees, and guides the PMs as the projects are delivered. The PMO currently needs an analyst/support member that can help run the day-to-day operations of the PMO, supporting the PMs and the projects from initiation, execution, and though to closure.



‐Provide flexible support to the PMO Director and PM team to support project delivery

‐Support the weekly creation of PowerPoint presentations (gather data, compile presentation, confirm reviewed by owner(s), archived on SharePoint site)

‐Work with the PM community in a support function to ensure full compliance with local and global governance policies and procedures

‐Directly support the PMO Director in handling daily tasks and administration needs

‐Proactively suggest improvements in processes and tasks

‐Assist in managing the PM team (holiday calendars, HR related tasks from the director, etc)

‐Work closely with portfolio managers and project director for the logistics of key high level meetings (recurring meeting rooms, meeting notes, distribution etc.)

‐Provide valued guidance to stakeholders and project team members alike in the areas of PMO systems and tools

‐Own, and develop the PMO team SharePoint site

‐Create SharePoint workspaces for PMs when a new project is created

‐Assist in on-boarding and off-boarding resources for the PM team (example, ensuring new joiners have a desk assignment, laptop, basic tools and IDs, etc)

‐Maintain the on/off boarding guideline document.

‐Work with the PMO team and Project Director as needed to evolve and mature the PMO function in accordance to standard project methodology and governance















‐ポートフォリオマネージャーやプロジェクトディレクターと連携して、重要な会議のロジスティクスをサポートする (定期的な会議室確保、会議メモ、資料配布など)








Required Skills

‐Experience as project support/administrator

‐People management skills

‐Analytical and facilitation skills for the resolution of business problems and delivery of business change

‐Strong Excel, Sharepoint and Power Point skills

‐Detail oriented and accuracy in numbers

‐Strong verbal and written communication skills








Preferred Skills

‐Basic understanding in financial and management accounting

-Experience with PPM system (eg. HP-PPM, GTTS, Daptive, Clarion, etc)