Project Coordinator (Moves, Adds, Changes)

Job Type
300,000 JPY - 345,000 JPY per month
Japanese Level
Advanced (JLPT Level 1)
English Level
Advanced (TOEIC 860)
Start Date


Opportunity to learn project management and enterprise class procedures in a leading finance firm.

A large Japanese finance company is urgently seeking a Project Coordinator for their MAC Management Service Team responsible for Moves, Adds, Changes of IT Equipment for business users.

‐ Act as MAC coordinator for Customer Support/ MAC Team.
‐ Attend and proactively contribute to weekly MAC coordination team meetings.
‐ Schedule meetings with stakeholders and MAC preferred vendors.
‐ Proactively escalate project Risks, Actions, Issues and Decisions to the MAC Team Lead.
‐ Maintain the logs.
‐ Track and monitor any open issues, tasks and changes escalated.
‐ Monitor the monthly schedule and proactively raise scheduling issues with the MAC team and in-house facility related teams
‐ Draft monthly plans, and track tasks and overall progress against the monthly schedule baseline.
‐ Draft monthly progress status reports for the MAC Management team and senior management in accordance with client specific budget management standard procedures.
‐ Draft and submit monthly activity status reports using client standard templates in accordance with client specific standards.
‐ Assist with the physical move tasks as needed

Required Skills

‐ Excellent communication skills
‐ Excellent co-ordination skills
‐ Well-developed time management and schedule management skills
‐ Reliable, Accurate, detail oriented
‐ Able to negotiate with vendors on costs, scope of work, work completion verification
‐ Competent use of MS office, Adobe Acrobat Professional
‐ Availability to work out of hours and on weekends
‐ Ability to perform some physical move tasks for desktop equipment like monitors, phones, PC.

Preferred Skills

‐ Vendor management experience
‐ Project budget planning experience.
‐ Customer support experience.