Project Coordinator (Moves, Adds, Changes)

Job Type
Contract
Salary
300,000 JPY - 345,000 JPY per month
Japanese Level
Advanced (JLPT Level 1)
English Level
Advanced (TOEIC 860)
Start Date
ASAP
Location
Tokyo

Description

Opportunity to learn project management and enterprise class procedures in a leading finance firm.

A large Japanese finance company is urgently seeking a Project Coordinator for their MAC Management Service Team responsible for Moves, Adds, Changes of IT Equipment for business users.

【Responsibilities】
‐ Act as MAC coordinator for Customer Support/ MAC Team.
‐ Attend and proactively contribute to weekly MAC coordination team meetings.
‐ Schedule meetings with stakeholders and MAC preferred vendors.
‐ Proactively escalate project Risks, Actions, Issues and Decisions to the MAC Team Lead.
‐ Maintain the logs.
‐ Track and monitor any open issues, tasks and changes escalated.
‐ Monitor the monthly schedule and proactively raise scheduling issues with the MAC team and in-house facility related teams
‐ Draft monthly plans, and track tasks and overall progress against the monthly schedule baseline.
‐ Draft monthly progress status reports for the MAC Management team and senior management in accordance with client specific budget management standard procedures.
‐ Draft and submit monthly activity status reports using client standard templates in accordance with client specific standards.
‐ Assist with the physical move tasks as needed

Required Skills

‐ Excellent communication skills
‐ Excellent co-ordination skills
‐ Well-developed time management and schedule management skills
‐ Reliable, Accurate, detail oriented
‐ Able to negotiate with vendors on costs, scope of work, work completion verification
‐ Competent use of MS office, Adobe Acrobat Professional
‐ Availability to work out of hours and on weekends
‐ Ability to perform some physical move tasks for desktop equipment like monitors, phones, PC.

Preferred Skills

‐ Vendor management experience
‐ Project budget planning experience.
‐ Customer support experience.